Data protection information

The protection of your personal data is very important to us. We would therefore like to list all the information about the processing and storage of your data when you visit our website and in our companies. In order to be able to use all the functions and services of our website, it is necessary to collect your personal data. The processing and storage takes place in accordance with the legal guidelines and requirements of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and, if applicable, other data protection laws.

 

Responsible Party

Perceptify GmbH
Finkenstr. 5
85630 Grasbrunn
Germany

Phone: +49 89 2000 64300
e-mail: welcome@perceptify.de

Further information can be found in the imprint.

 

Data protection officer

Data Protection Officer: Mag.a iur. Elisa Drescher
E-mail: office@scaleline-ltd.com (Please refer to Perceptify GmbH when contacting us)

 

Collection and processing of personal data in this website

Note: In order to protect your data as comprehensively as possible from unwanted access, we take so-called technical and organisational measures and use an encryption process on our website. Your data is transmitted over the Internet from your computer to our computer and vice versa using what is known as TLS encryption. TLS stands for "Transport Layer Security" and is an encryption protocol for data transmission on the internet. You can usually recognise "TLS" by the fact that the lock symbol in the status bar of your browser is closed and the address begins with https://.

1. Collection of access and log data

This website automatically collects and stores server log file information that your browser transmits to us.

These are:

• IP address of the user
• Date and time of access
• Type of enquiry
• Customer information such as type and version
• Operating system of the user (device, OS version of the device),
• Referrer information (i.e. the source of the access)

The legal basis for this data processing is the legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR. The legitimate interest lies in being able to identify indications of unlawful use of our website (e.g. defence against hacker attacks) and to ensure a smooth connection setup.

Your personal data will not be transmitted to third parties. We have concluded an order processing contract with the provider of this website, ALL-INKL.com - Neue Medien Münnich, based in Germany, in accordance with Art. 28 GDPR. This is a contract prescribed by data protection law, which ensures that ALL-INKL.com - Neue Medien Münnich processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

The data collected is stored in server log files, which your browser automatically transmits to us in encrypted form, for seven days. We only store the server log files in the event of attacks on our server infrastructure or other legal violations. This longer storage period is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f) GDPR and serves only to preserve evidence.

2. Enquiries by e-mail and telephone

Any personal data that you provide to us on a voluntary basis will of course be treated confidentially. We use the personal data you provide exclusively to process and respond to your enquiry. The legal basis for data processing is our legitimate interest in accordance with Art. 6 para. 1 lit. f) GDPR. This arises from our interest in responding to enquiries from our customers, business partners and interested parties and in promoting and maintaining customer satisfaction. Another legal basis for natural persons is the initiation or fulfilment of a contract in accordance with Art. 6 para. 1 lit. b) GDPR.

All personal data that you send to us with your enquiry will be deleted or anonymised by us no later than 2 years after the final response to you, unless a contract is concluded. The retention period of 2 years is due to the fact that you may occasionally contact us again about the same matter after a reply and refer to the previous correspondence. In our experience, we have found that after 2 years there are no more queries in response to our replies.

 

Data processing of business partners and customers

1. Fulfilment of contractual obligations (Art. 6 para. 1 lit. b) GDPR)

The purposes of data processing arise from the implementation of pre-contractual measures and the fulfilment of obligations arising from the concluded contract. To process the contract with you, we process master data such as your first and last name, your billing address and your billing and payment data. We use your e-mail address for communication purposes.

2. For the fulfilment of legal obligations (Art. 6 para. 1 lit. c) GDPR)

The purposes of data processing arise in individual cases from legal requirements. These legal obligations include, for example, the fulfilment of retention and identification obligations, e.g. in the context of requirements for tax control and reporting obligations, and data processing in the context of enquiries from authorities. In this context, data may also be transferred to our authorised tax consultant.

3. For the fulfilment of our legitimate interests (Art. 6 para. 1 lit. f GDPR)

We process the contact details of contact persons at customers, interested parties, suppliers and other business partners for communication by email, telephone and post. The legal basis for data processing is the legitimate interest pursuant to Art. 6 para. 1 f) GDPR. The legitimate interest arises from the interest in conducting or initiating the business relationship with customers, interested parties, suppliers and other business partners as well as personal contact with contact persons.

As a matter of principle, we do not pass on data to third parties.

Personal data is stored for the purpose of conducting business relationships for as long as there is a legitimate interest in doing so. It may be necessary to process the personal data provided by you beyond the actual fulfilment of the contract with business partners. The legitimate interests here are, in particular, the selection of suitable business partners, the fulfilment of compliance measures, the assertion of legal claims, defence against liability claims, the prevention of criminal offences and the settlement of claims resulting from the business relationship

4. Who receives the personal data you provide?

As part of the contractual relationship, we may also commission processors or service providers who may have access to your personal data. Compliance with data protection regulations is ensured by contract. Specifically, unless otherwise stated, we use the processor Microsoft Ireland Operation Limited.

5. Storage period

The data collected for the processing of the contract will be stored until the expiry of the statutory/contractual warranty and guarantee rights. After expiry of this period, we retain the information required under commercial and tax law for the period specified by law. For this period (regularly ten years from the conclusion of the contract), the data is only processed again in the event of a review by the tax authorities and in the event of customer enquiries

6. Data processing to document compliance with the GDPR

Insofar as your data is processed on the basis of consent in accordance with Art. 6 para. 1 lit. a) GDPR or Art. 9 para. 2 lit. a) GDPR, we process your data exclusively for a specific purpose and after separate information in order to be able to prove that you have consented to the data processing in question within the framework of the accountability obligation incumbent on us in accordance with Art. 5 para. 2 GDPR.

If you assert data subject rights against us under the GDPR, we will also process and store your data in order to be able to prove that we have complied with the GDPR when processing your enquiry as part of our accountability obligations pursuant to Art. 5 (2) GDPR.

If you assert your rights under the GDPR against us, your data may be transferred to our external data protection consultancy (SCALELINE Datenschutz)

 

Operation of sicial media presences

We maintain the following social media presences:

LinkedIn: https://www.linkedin.com/company/perceptify-gmbh/about/

 

Data processing by us

a. Maintaining the above-mentioned social media pages and placing ads ("adverts")

The personal data entered on social media pages such as comments, videos, images, likes, public messages etc. are published by the respective social media platform. We reserve the right to delete content if necessary. We may share content on our site and contact you via the social media platform, for example via the messengers offered. In addition, we regularly place adverts via our social media pages. The legal basis for this data processing is the legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR, which is in the interest of our public relations and communication.

b. Page Insights

The social media platforms provide anonymised statistics and insights that help us gain knowledge about the types of actions people take on our site (so-called "page insights"). These Page Insights are created based on certain information about people who have visited our site.

The legal basis for this data processing is our legitimate interest in accordance with Art. 6 para. 1 lit. f) GDPR, which is based on obtaining information about the actions and visitors to our website.

This processing of personal data is carried out by the social media platform and us as so-called joint controllers in accordance with Art. 26 GDPR. In the case of joint responsibility, a separate agreement must be concluded.

LinkedIn: https://legal.linkedin.com/pages-joint-controller-addendum

If you wish to object to certain data processing over which we have an influence (e.g. deletion of comments), please contact us using the contact details given above.

Note: The provision of your data is neither legally nor contractually required or necessary for the conclusion of a contract. You are not obliged to provide your personal data. The consequence of not providing your data is that you will not be able to communicate with us via our social media pages, interact with us or take part in the competition. To contact us, please use the above e-mail address.

 

Data processing by the operator of the social media platform

In addition to us, there is also the operator of the social media platforms themselves. From a data protection perspective, this is also regarded as another controller that carries out its own data processing. This means that the operator is also a separate controller under the GDPR. However, we only have limited influence on data processing by the operator. Where we can exert influence (e.g. through parameterisation), we work within the scope of our possibilities to ensure that the operator of the social media platform handles data in compliance with data protection regulations. In many places, however, we cannot influence the data processing by the operator of the social media platform and do not know exactly which data this processes. The respective operator will inform you about the processing of personal data in its own privacy policy:

LinkedIn: https://de.linkedin.com/legal/privacy-policy

When using the platform, your personal data is generally also processed by the respective platform operator on servers in third countries, in particular in the USA. Certain third countries are certified by the European Commission with a so-called adequacy decision. This means that the legal situation for the protection of privacy in these countries is comparable to that in the EU or the EEA. You can find more information on the current countries with an adequacy decision here. Certifications in accordance with the adequacy decision for the USA, the Data Privacy Framework, exist for Meta Platforms Inc (Facebook, Instagram) and Google (YouTube). In all other cases, we conclude so-called standard contractual clauses with the platform operators for the transfer of personal data to third countries.

Note: The operator of the social media platform uses web tracking methods. Web tracking can also take place regardless of whether you are logged in or registered with the social media platform. As already explained, we unfortunately have little influence on the web tracking methods of the social media platform. For example, we cannot switch it off. Please be aware of this: It cannot be ruled out that the provider of the social media platform may use your profile and behavioural data, for example to evaluate your habits or personal relationships and preferences, etc. We have no influence on the processing of your data by the provider of the social media platform.

 

Communication via the Microsoft Teams video conferencing system

We use the "Microsoft Teams" tool to organise telephone conferences, online meetings and video conferences. You will receive access to the agreed appointments via a link provided by e-mail. You can enter the video room by clicking on the link. Before joining, you can decide for yourself whether you want to activate the video or not. You are muted by default and, if you wish, you must manually enable your microphone. If you switch on your camera and/or microphone, the data from your microphone and video camera will be processed during the meeting. If you take part in an online meeting as an external participant, you will receive an access link by email from the meeting host. When registering for the online meeting, you must then enter your name and, if applicable, your e-mail address.

The following additional data may also be processed depending on the type and scope of the specific use:

• Personal details (e.g. first and last name, e-mail address, profile picture)
• Meeting metadata (e.g. date, time and duration of the communication, name of the meeting, participant IP address)
• Device/hardware data (e.g. IP addresses, MAC addresses, Clint version)
• Text, audio and video data (e.g. chat histories, video, audio and presentation recordings)
• Connection data (e.g. phone numbers, country names, start and end times, IP addresses)

Furthermore, your personal data may be processed. This also depends specifically on your use, such as the use of the chat and the whiteboard.

We would like to explicitly draw your attention to the fact that any information you provide during the meeting will be processed at least for the duration of the meeting.

 

Legal basis

The legal basis for data processing for direct contractual partners is Art. 6 para. 1 lit. b) GDPR, for business partners or contact persons at external organisations the legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR. The legitimate interest lies in the organisation of virtual communication and the web conference.

Microsoft Teams is a service of the Microsoft Corporation. Further information on the processing of your data when using "Teams" can be found at:
https://privacy.microsoft.com/de-de/privacystatement and
https://news.microsoft.com/de-de/datenschutz-und-sicherheit-in-microsoft-teams-nutzer.
We cannot rule out the possibility that data may also be routed via Internet servers located outside the EU or the EEA. The adequacy decision for the USA applies to data transfers to Microsoft in the USA. You can view Microsoft's certification here.

The provider Microsoft necessarily receives knowledge of the above-mentioned data insofar as this is contractually regulated within the framework of our order processing contract in accordance with Art. 28 GDPR. There are no other recipients.

In principle, you are not obliged to communicate with us via Microsoft Teams. Alternatively, meetings can also be held by telephone.

We generally delete personal data when there is no need for further storage.

 

Rights of Data Subjects

In accordance with Art. 15 para. 1 GDPR, you have the right to receive information about the personal data stored about you free of charge upon request. Furthermore, if the legal requirements are met, you have the right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR) and restriction of processing (Art. 18 GDPR) of your personal data. If you have provided the processed data yourself, you have the right to data portability in accordance with Art. 20 GDPR.

If the data processing is based on Art. 6 para. 1 e) or f) GDPR, you have the right to object in accordance with Art. 21 GDPR. If you object to data processing, this will not take place in future unless the controller can demonstrate compelling legitimate grounds for further processing which override the interests of the data subject in objecting.

If the data processing is based on consent in accordance with Art. 6 para. 1 lit. a), Art. 9 para. 2 lit. a) or Art. 49 para. 1 lit. a) GDPR, you can revoke your consent at any time with effect for the future without affecting the legality of the previous processing.

You also have the right to lodge a complaint with a data protection supervisory authority. The complaint can be lodged in particular with a supervisory authority in the EU member state of your place of residence, your place of work or the place of the alleged infringement.

 

Contact details of the competent data protection authority

Bavarian State Office for Data Protection Supervision
Postal address
P.O. Box 1349
91504 Ansbach

Phone: +49 (0) 981 180093-0
Fax: +49 (0) 981 180093-800
E-mail: poststelle@lda.bayern.de

 

No automated decision-making

We do not carry out automated decision-making or profiling. PROVISION Unless otherwise stated in the previous sections, the provision of personal data is not required by law or contract or necessary for the conclusion of a contract. Failure to provide your personal data may mean that we are unable to respond to your enquiries, for example.

This data protection information was created in cooperation with the consulting firm SCALELINE Datenschutz. The legal texts are subject to copyright.